Event Resources

You must upload details of the activity/event you would like to organise to the activites dashbaord via your Club/Society page for approval before you host any activities as a club or society. The relevant details and forms should be completed at least 15 working days prior to the event date and submitted to Student Activities for approval. A guidance document for navigating the activities dashboard can be found wiithn the committee training page, click the link below.

In order to have any external speakers (anyone who isn't an Aston University student or member of staff and due to speak) at your events you need to fill out the External Speaker form within the Activities Dashboard. This must be completed and submitted at least 15 working days before your proposed activity or event date to allow sufficient time for approval by the Students' Union and by University Campus Safety. If you do not receive confirmation of approval via the dashboard, you must not have an external speaker at your event. Further information can be found in the commitee training, click the link below.

The available space guide is here in order for you to see all the spaces that you are able to book within the Main Building on campus. Please use this guide as a reference when requesting a room for booking.

If you are having any external catering at your event, you will need to complete the below form. We also ask that you provide us with a food hygiene certificate and public liability insurance for the company you are using. This form needs to be submitted for approval at least 15 working days prior to the proposed event.

When organising a large event such as a Ball/Conference, you will need to complete an Event Financial Plan. This must be completed in the early stages of planning your event and aubmitted for approval.